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5 standard English Leave applications with proper structure and content
Have you mastered the way of writing a standard English Leave application? If not, let's explore the structure, content, and 5 standard English Leave applications with PREP in the following article!

I. What is an English Leave application?
What is an English Leave application? A Leave application is a formal document written by Party A (employee, student, etc.) to inform Party B (employer, supervisor, teacher, professor, etc.) about their intention to take a specific period of leave. This application typically contains detailed information about the reason for leave, expected duration, and any other necessary details.
There are 9 basic types of Leave applications, including:
- Application for sick leave
- Leave application for school
- Leave application for parents of child
- Marriage Leave application
- Vacation Leave application
- Application for maternity leave
- Annual Leave application
- Leave application for death
- Application for sudden leave

II. Structure and content of an English Leave application
What information should be included in an English Leave application? Let's find out with PREP right below!
- Personal information: The personal information of the person requesting leave.
- Date: The date the person requesting leave starts writing the Leave application.
- Reason: Clearly state the specific reason for requesting leave (it could be health-related, family matters, or other personal reasons).
- Time: Specify the exact period of time you want to take leave, including the start and end dates.
- Contact: To facilitate communication, provide contact information such as phone number or email address.
- Signature: The Leave application should be handwritten or electronically signed to confirm the acceptance and commitment of the person requesting leave.

III. Common Sample English Leave applications
To give you a clear understanding of the structure and content to be presented in an English Leave application, PREP has collected and compiled 5 sample English Leave applications for 5 different scenarios. Take a look!
1. Application for sick leave in English
From:
To:
Dear Ms.Anna, I am writing to inform you that I am not feeling well and, as a result, I am unable to come to work. I am writing this sick Leave application to request 3 days off from 23/12/2023 to 26/12/2023 due to my illness. I have seen a doctor and have been diagnosed with , and the doctor has advised me to take some time off to rest and recover. I have attached the medical certificate provided by my healthcare provider for your reference. I apologize for any inconvenience my absence. I am committed to ensuring that my work responsibilities are not compromised, and I will make arrangements for any pending tasks. Thank you for considering my request. I look forward to your understanding and a prompt approval of my sick leave. Sincerely, Jennie |
Note: If Party B requests Party A to attach images, information, or evidence, you should include them along with the English Leave application. |
2. Leave application for school in English
From:
To:
Dear Ms Jerry, I hope this letter finds you well. I am writing to inform you that due to [state the reason, e.g., illness, I am unable to attend classes for the next 2 days. I kindly request your permission to grant me leave from 23/12/2023 to 25/12/2023. I will ensure to catch up on missed assignments and classwork promptly upon my return. If there are any specific tasks or assignments that I need to address during my absence, please let me know, and I will make arrangements to complete them. I have attached a medical certificate. If there are any procedures or forms that need to be completed for the Leave application, please inform me, and I will promptly attend to them. Thank you for your attention to this matter, and I look forward to your favorable response. Sincerely, Lenny |
Note: If Party B requests Party A to attach images, information, or evidence, you should include them along with the English Leave application. |
3. Leave application for parents of child
From:
To:
Dear Ms Hanna, I hope this letter finds you well. I am writing on behalf of my child, Smith, who is a student in 10A at Shambles High School. I am seeking your permission for him to be granted leave from school due to illness. The circumstances necessitate his absence from 23/12/2023 to 26/12/2023, and I kindly request your understanding and approval in this matter. If there are any specific procedures or forms that we need to complete for the Leave application, please let us know, and we will promptly attend to them. We are willing to provide any necessary documentation, such as a medical certificate, if required. If there are any concerns or additional steps we need to take, please inform us at your earliest convenience. Thank you for your attention to this request, and we look forward to your favorable response. Sincerely, Smith’s father - Sam |
Note: If Party B requests Party A to attach images, information, or evidence, you should include them along with the English Leave application. |
4. Marriage Leave application in English
From:
To:
Dear Ms. Susan, I hope this letter finds you well. I am writing to formally request leave from work due to my upcoming marriage ceremony. The wedding is scheduled to take place during 7 days, and I would like to request leave starting from 13/5/2023 to 20/5/2023. I have attached the wedding invitation for your reference and am willing to provide any additional information or documentation if required. If there are any specific procedures or forms that need to be completed for the Leave application, please let me know, and I will promptly attend to them. Thank you for your attention to this request. I look forward to your favorable response. Sincerely, Xavia |
Note: If Party B requests Party A to attach images, information, or evidence, you should include them along with the English Leave application. |
5. Vacation Leave application
From:
To:
Dear , I hope this letter finds you well. I am writing to formally request vacation leave from work. I would like to take a break and plan to go on vacation starting from 5/06/2023 to 8/06/2023. I have made arrangements to ensure that my responsibilities are covered during my absence. I have discussed my vacation plans with Ms.Anna to ensure a smooth workflow in my absence. I am committed to completing any pending tasks before my departure and will make myself available for any necessary handovers. If there are any specific procedures or forms that need to be completed for the Leave application, please let me know, and I will promptly attend to them. Thank you for considering my request. I look forward to your favorable response. Sincerely, Habibi |
Note: If Party B requests Party A to attach images, information, or evidence, you should include them along with the English Leave application. |
PREP has provided complete information about English Leave applications. Let’s follow PREP for more useful English information!

Hi I'm Hien, and I am currently serving as an Product Content Administrator at Prep Education. With over five years of experience in independent online IELTS study and exam preparation, I am confident in my ability to support learners in achieving their highest possible scores.
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